A user in Spain runs into a barrier on your site. A week later, a similar complaint is filed in France. Suddenly, your accessibility or legal team is juggling two different investigations, each with unique regulators, response deadlines, and penalties.
Under the European Accessibility Act (EAA), this isn’t a hypothetical. While the law sets common goals across the EU, enforcement happens locally, and cooperation across borders is encouraged but not required. That means companies operating in more than one EU country can face simultaneous enforcement.
This guide breaks down the most reliable complaint-handling information available for June 2025, covering France, Germany, Ireland, Italy, and Spain, five of the largest EU markets. Use it to prepare your compliance workflows, protect your reputation, and avoid costly mistakes.
For a broader overview of who’s affected and what the EAA requires across sectors, read our European Accessibility Act compliance guide.
Disclaimer: This blog is based on official regulator websites, published laws, and insights from UsableNet’s 2025 webinar series. It does not constitute legal advice.
At-a-Glance Comparison of Complaint Timelines and Fines
| Country | Regulator | Response Deadline | Fine Range | Notes |
|---|---|---|---|---|
| Ireland | National Disability Authority (NDA) | 7 days / 30 days | €5,000–€60,000 + prison possible | NDA enforces S.I. No. 636/2023 |
| France | Défenseur des droits | 10 days | Up to €250,000 | May involve DGCCRF |
| Germany | BFIT-Bund / Landesbeauftragte | 4 weeks | €10,000–€500,000+ | Regionally administered |
| Spain | OADIS / regional authorities | 7 days / 3 months | €300–€600,000 | The highest reported fine |
| Italy | AgID | 30 days | Up to €25,000 | Escalation possible to Ministry of Disability |
Publicly reported figures. National variations and legal interpretation may apply.
If you’re unsure how EAA enforcement differs by country, this on-demand webinar explains what businesses need to know about legal obligations and timelines across the EU.
Ireland: EAA Complaint Process and Enforcement Details
How complaints are filed:
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Users must first contact the service provider using the information listed in its accessibility statement.
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If unresolved, the complaint can be escalated to the National Disability Authority (NDA) via this form or email (eaa@nda.ie).
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Serious or repeated noncompliance may be prosecuted under S.I. No. 636/2023, which criminalizes violations of the EAA.
What you need to do:
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Acknowledge the issue within 7 days.
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Investigate and respond fully within 30 days.
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Send responses in accessible formats (e.g., plain-text email or tagged PDF).
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Maintain documentation in case of review by Coimisiún na Meán or CCPC.
Penalties:
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Summary offense: up to €5,000.
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Indictable offense: up to €60,000 or imprisonment.
France: Responding to Digital Accessibility Complaints
How complaints are filed:
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Users submit feedback via the required “Accessibilité” link.
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If ignored, they can file a complaint with the Défenseur des droits.
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In persistent or commercial cases, the matter may be passed to the DGCCRF, the French consumer protection authority.
What you need to do:
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Acknowledge feedback within 10 days.
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Update your Déclaration d’accessibilité with current issues and remediation timelines.
Penalties:
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Annual penalties start at €20,000 per noncompliant site.
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Maximum fine: €250,000.
Read more in our blog on how to achieve RGAA compliance in France.
Germany: Accessibility Complaint Procedures and Fines
How complaints are filed:
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Complaints begin with the Feedback-Mechanism published on the site.
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If no response is received, users can escalate to the relevant Landesbeauftragte or BFIT-Bund.
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Some disputes may be resolved in an administrative court.
What you need to do:
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Respond within 4 weeks.
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Post updates in the Erklärung zur Barrierefreiheit (accessibility statement).
Penalties:
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Fines start at €10,000.
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Severe violations may exceed €500,000.
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Additional court-awarded damages are possible.
Read about Germany's digital accessibility laws in more detail in this blog.
Spain: OADIS Process and EAA Enforcement
How complaints are filed:
- Users must contact the organization directly.
- If unresolved, complaints can be submitted to OADIS or the appropriate regional authority.
- Civil action is possible under Law 34/2002.
What you need to do:
- Acknowledge the complaint within 7 days.
- Resolve the issue within 3 months.
- Update your Declaración de accesibilidad with the status of remediation.
Penalties:
- Administrative fines range from €30,000 to €600,000 under Spain’s Ley 11/2023.
- Repeat or severe violations may lead to additional sanctions, including operational bans of up to 2 years.
A real-world example:
In April 2024, Spanish airline Vueling was fined €90,000 for failing to make its website accessible. The case, reported by the European Accessibility Resource Centre, shows how enforcement is already underway, even before the EAA’s June 2025 deadline.
Italy: AgID Process and EAA Enforcement
How complaints are filed:
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Users must contact the provider first.
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If unresolved, complaints are submitted to AgID via this form.
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Escalation to the Ministry of Disability may occur in severe cases.
What you need to do:
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Respond within 30 days.
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Update your Dichiarazione di accessibilità with the progress of remediation.
Penalties:
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Administrative fines up to €25,000.
Read this blog for more details on Italy's Stanca Act.
Are Accessibility Statements Required Under the EAA?
Yes—although EN 301 549 does not explicitly mention “accessibility statements,” most EU member states now require in-scope companies to publish a statement or a similar document. These typically must:
- Identify known barriers
- Include a feedback mechanism
- List contact details
- Be kept up to date
Regulators in countries such as Ireland, France, and Spain review the accessibility statement early in the complaint process, making it a crucial part of your compliance strategy.
For more insights, this on-demand webinar explains how to create accessibility policies and statements that meet EAA and WCAG requirements, including real-world examples.
5 Steps to Prepare for EAA Complaints Across Jurisdictions
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Create a centralized inbox (e.g., accessibility@yourdomain.com) monitored daily.
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Audit and update your accessibility statements for each market.
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Standardize documentation of user reports and responses.
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Train internal teams—legal, dev, and support—on country-specific rules.
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Track updates in quarterly ESG or compliance reports.
How UsableNet Supports EAA Compliance
UsableNet offers three distinct solutions to help businesses meet EN 301 549 and EAA requirements:
UsableNet Assistive
A fully managed service that delivers WCAG and EN 301 549 compliance with minimal effort from your team. Our experts handle remediation, testing, and monitoring—proactively reducing compliance risks and ensuring a better digital experience for users in the EU.
Accessibility as a Service (AaaS)
A flexible solution offering expert guidance, developer training, usability testing by people with disabilities, and integration support to embed accessibility into your workflows. AaaS helps you build sustainable internal capacity while staying ahead of evolving regulations.
AQA Accessibility Testing Platform
An automated testing platform that integrates into your dev and QA processes. AQA provides real-time insights and issue tracking to help you detect and resolve barriers early, keeping your websites and apps aligned with EN 301 549.
Act Now to Meet the June 2025 Deadline for EAA Compliance
Unsure if your business is in EAA/EN 301 549 compliance? You can read more about key deadlines for EAA/EN 301 549 compliance and get the help you need to become EAA compliant.
